POSITION PURPOSE

Responsible for the timeous collection of payments from debtors.Full control of debtors function.

1.    Main Job Function:

Assumes responsibility for the full debtors function.

• Assumes responsibility of all tenant accounts
• Ensures all tenant accounts are paid on time
• Debtors rental arrears are less than 5% at all times
• Defaulting tenants are promptly handed over to the attorneys
• Loading and maintaining Tenants on the system
• Controlling and monitoring Tenants deposit account
• Controlling and monitoring of sundry debtors

2.    Tasks and Responsibilities:

 Accounting & Administration:

• Print Bank statement & Capture receipts
• Trace unknown deposit with bank’s assistance
• Reconcile tenants account as and when required
• Make a list of tenants that are in arrears for possible letter of demand /to hand over to legal for weekly meetings
• Follow up on tenants that are in arrears
• Prepare letter of demands to tenants to be signed by management
• Attend to various tenant queries in a  reasonable turnaround time
• Prepare monthly arrears report to be completed by the 3^rd of each month
• Phone tenants for un-audited monthly turnover figures
• Prepare tenants turnover report
• Prepare and load monthly debit orders – hand in hand with the bank
• Follow up on returned debit orders with tenants
• Prepare monthly meter references after meter readings import meter readings to tenant statements
• Prepare monthly invoices and statements
• Prepare monthly reports (Rent roll, tenant statements, meter statements for attachment and general transaction analysis)
• Post, email and hand deliver monthly statements as per tenant request
• Prepare manual invoices for casual parking
• Prepare and reconcile sundry debtors, including but not limited to court income
• Prepare and reconciler access cards for all tenants
• Issue parking cards and prepare recon to be signed off by  FM
• Arrange parking bookings from Nu Metro conferences (with parking dpt)
• Office Administration: Moth-end filing, filing tenant correspondence etc
• Loading of leases: capture new leases
  • Vacate & terminate tenants
  • Capture cessions and renewals
  • Prepare leasing adjustments

VARIOUS OTHER MATTERS ATTENDED TO ON A DAY TO DAY BASIS

• Banking of cheques
• Raise charges on tenant accounts
• Charge final period
• Any other reasonable task given to you by line manager          
• Assumes responsibility for establishing and maintaining effective business relations with  governmental agencies, and outside business and accounting professionals.
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• Responds to questions and problems politely and promptly.
•  Ensures that outside contacts are properly informed.
•  Ensures that the Company’s professional reputation is projected and maintained.
•  Assumes responsibility for maintaining effective communication and coordination with Company personnel and with management.
•  Assists area personnel as needed.
•  Maintains regular contact with other departments to obtain information and/or to correct transactions.
•  Keeps management informed of area activities and of any significant problems or concerns.

 3.    General

• It is an operational requirement that the following be attended;
• Implement and maintain a proper and effective filing system for all Accounting, bookkeeping and administrative documentation.
• Maintain and update computer software as and when required to ensure efficient and effective operational procedures in all departments.

Nonhlanhla Nyathikazi | HR Manager
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Tel: 011 282 2538