POSITION PURPOSE

Responsible for the preparation and maintenance of the accounting functions.  Prepares monthly accounts.  Prepares entries and adjustments to Company records, files, and statements.  Assists with financial and variance analyses and budget preparation.  Provides management with information necessary for decision-making.  Directs, trains and supervises junior staff.

MAIN JOB FUNCTION:

• Assumes responsibility for the preparation and maintenance for the financial accounts.
• Preparation of monthly management accounts and reports after performing month end.
• Preparation of balance sheet reconciliations
• Preparation of monthly accounts file
• Preparation of regulatory and governmental reports.  
• Reviews financial information needed to ensure    an accurate statement of the Company’s financial position to various regulatory agencies.
• Assists with budget preparations.  Monitor costs and expenses.
• Control of various financial functions including Balance Sheets, Creditors, and allocation of funds  received ex debtors, check and authorise payments from accounts
• Resolve accounting errors and discrepancies
• Preparation of VAT return
• Preparation of regulatory and governmental reports.  Reviews financial information needed to ensure an accurate statement of the Company’s financial position to various regulatory agencies

 Tasks and Responsibilities:

• Accounting & Administration
• Prepares journal entries
• Assist with internal/ external stakeholders e.g. auditors, tenants, co-owners requirements
• Assist with quarterly and periodic reviews, assess and adjust forecast in accordance with financial results.
• Manages financial expenditure, including running costs, staff expenses, admin costs, VAT and taxation.
• Prepares regular reports and statements for management on request.
• Management of Tenant Audited Turnover Certificates
• Prepare IPD Reports for Submission on a quarterly basis
• Prepare and Manage Capital requests to Co-Owners

Manage and control various accounting duties and functions, including but not limited to:

 Produces various management reports, including but not limited to:

•  Manage and control various bookkeeping duties and functions, including but not limited to:
• Preparation of Vat returns
• General ledger reconciliation
• Preparation of journal entries
• Oversee monthly accruals
• Assist with Debtors and Creditors when needed
• Do EFT loading and payments when needed
• Maintenance of cash book
• Assist with suppliers purchase orders and invoices when required
• Assist with loading of debit orders for credit control when needed
• Daily printing of bank statements
• Assist with loading of leases when needed
• Manage Gift Voucher System, check and sign recon
• Ensure banking of Gift Voucher receipts is timeously done
• Assumes responsibility for establishing and maintaining effective business relations with vendors, governmental agencies, and outside business and accounting professionals.
• Responds to questions and problems politely and promptly.
• Ensures that outside contacts are properly informed.
• Ensures that the Company’s professional reputation is projected and maintained.
•  Assumes responsibility for maintaining effective communication and coordination with Company personnel and with management.
•  Assists area personnel as needed.
• Maintains regular contact with other departments to obtain information and/or to correct transactions.
• Keeps management informed of area activities and of any significant problems or concerns.

General

It is an operational requirement that the following be attended;