Regardless of your division, designation or responsibility, contracts are the cornerstone of every business.  Wouldn’t you want to make informed decisions as well as being able to consolidate expenses and prevent unnecessary expenditure?

Some key questions can assist in making the decision to consider a contract management solution:

• Can you access your contracts quickly if you need any information?
• Do you know what money is owed to your company & by your company in terms of signed contracts in all the regions you operate in?
• Are you paying extra for duplicated contracts across different areas of your business?
• Are you notified of events that occur through the life of a contract - renewals, escalations or terminations?
• Does your detail knowledge of contracts leave when staff leaves?
• Are your contracts paper based and at risk of being seen by competitors or other dangers, e.g. fire?

If you are uncertain about any of these questions, you should consider an internet based contract management system!  Centralise all your contracts on one system and access them from any PC with internet access, view them as you please at the click of a button.  Pull reports on any fields you require. Get emails sent to alert you of changes in a contract before it happens.

These are the critical features of the the Lexecon Comprehesive Contract Management system that is marketed by XFactor Technologies. This proven solution has been in use since 1990, as was originally developed on behalf of Deloitte & Touche. Existing users include companies such as Standard Bank, Nedbank Corporate, SARS, Edward Nathan & Friedland and Deloitte & Touche.

The signed contracts are scanned into the system from any location and stored in a secure central repository, where employees, customers or service providers would have access to the contracts from anywhere.  This is all accessed through a very secure encrypted transfer where you only see what you are permitted to see and all actions are logged in an audit trail so can be followed up.

These types of systems don’t require IT skills as they are run as an application service and the user should only be familiar with using a web browser.

For further details contact - Shaun Basel on 011 - 519 0003, 082 459 3906 or This email address is being protected from spambots. You need JavaScript enabled to view it.